> For the complete documentation index, see [llms.txt](https://penida.gitbook.io/cowlendar-help/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://penida.gitbook.io/cowlendar-help/how-to.../how-to-configure-availability-in-cowlendar-services/how-to-configure-availability-per-equipment/how-to-set-up-custom-equipment-template-in-cowlendar.md). # How to Set up Custom Equipment Template in Cowlendar **Ultra Flexible – For unique setups and group-based usage** Are you offering something that's not a simple car, bike, or room — but something more custom, like a **hot tub**, **picnic spot**, **private cabin**, or **yoga dome**? Then this template is for you.\ The **Custom Equipment Template** lets you define **your own type of equipment**, configure how it's tracked, give it unique identifiers, and even specify if it's used by **individuals or groups** (like a table, canoe, or spa). This is the most powerful template in Cowlendar and offers **full freedom** to match your real-world setup. *** ### 🚀 How to Create This Equipment There are two ways to create a Custom Equipment Template. Both are equally valid, and you can choose the one that fits your workflow. *** #### 🅰️ Option A – From within a Service Create the equipment directly while setting up your service: 1. Go to **My Services**. 2. Click **Edit** on the service where you want to add this equipment. 3. Go to the **Availability** tab. 4. Scroll to the section **“Is this service based on equipment availability?”** and click **Yes**. 5. Click **“Add new equipment”**. 6. Select **Custom Template** as your equipment type. 7. Proceed with the configuration (see below). ✅ Recommended if you’re building the setup from scratch. *** #### 🅱️ Option B – From the Equipment Panel Create the equipment first, and connect it to services later: 1. On the Cowlendar sidebar, click **Equipment**. 2. Click **“New Equipment”**. 3. Select **Custom Template**. 4. Fill out the information and save. ✅ Recommended if you want to reuse the same equipment in multiple services later. *** ### 📝 Step 1 – General Information This section helps you define the **identity** of your equipment:
* **Internal Name**\ What *you* see on your dashboard. Example: “Premium Dome 01”\ \&#xNAN;*(Your customers won’t see this.)* * **Customer Label**\ What *your customers* will see when booking. Example: “Private Dome” * **Description**\ Optional, but useful if you want to explain what this equipment offers. * **Icon**\ Choose an icon from our library or upload your own.\ 🎨 *Custom icons must be under 50KB.* ℹ️ *Tip: A clear, short label improves trust and helps the user pick quickly when booking.* *** ### ⚙️ Step 2 – Quantity and Capacity This section lets you define **how many** units of this equipment you have, and **how they are tracked**. *** #### 🔢 Quantity Specify the total number of equipment units available.\ Example: If you have 4 domes or 3 picnic tables, set the quantity accordingly. *** #### 🛠️ Choose a Tracking Method You can choose between two tracking modes, depending on whether your equipment items are identical or unique. *** **🅾️ Track Quantities (Collectively)** > “I have 5 identical picnic tables and I don’t care which one gets booked.” Use this if: * All your equipment items are the same * You don’t care which one gets assigned * Example: picnic spots, generic yoga mats With this mode, customers don’t select a specific ID — the system just checks if there’s one available. *** **✅ Track Individually (With Unique Identifiers)** > “Each dome has a name, and I need to know exactly which one was booked.” Use this if: * Each equipment has a unique identity (like a cabin number or license plate) * You need to track exactly who used what You'll be able to assign each unit: * A **custom ID** (like “DOME\_01”) * A **custom capacity** (see next section) ℹ️ Use this option if you’re renting things like: * Event cabins * Standalone saunas * Premium spots with different features *** #### 👥 Is the equipment used by group? Toggle this ON if your equipment is shared by **a group of people**, like: * A picnic table (4 people can use it) * A hot tub (2–6 people) * A private lounge (for small events) Once you activate it, a new field appears: *** **➕ Capacity per unit** > “How many people max can use this one unit at the same time?” * Set this based on **real-world usage**. * Example: You have 3 picnic tables, each for 6 people\ → Set quantity = 3 and capacity = 6 This ensures that **even if only one person books**, you don’t overbook beyond the physical limit of the item. *** #### 🔧 Unit Configuration (only if you use Track Individually) If you’re tracking each item separately, you’ll now need to configure each unit: * **ID** – Give each unit a name or code (e.g., “TENT\_A1”, “SPA\_02”) * **Capacity** – Set how many people this specific unit can hold > 💡 This is especially useful if some units have different capacities. *** ### 📎 Pro Tips * You can **mix and match logic**:\ → Track individually *and* use group capacity per unit. * You can edit this equipment later, even if it's already assigned to a service. * If you're managing a restaurant, campsite, or wellness space — this is your go-to template. *** ### 🔗 Link to a Service Once created, this equipment can be assigned to any service that supports equipment-based availability.\ Just go to the **Availability** tab of that service and select it from the dropdown. *** ### ✅ Example Setups | Scenario | Quantity | Tracking | Group | Capacity | | --------------------------------------- | -------- | ------------------ | ----- | -------------------- | | 3 picnic tables | 3 | Track individually | Yes | 6 | | 4 hot tubs | 4 | Track quantities | Yes | 2 | | 2 private domes with different features | 2 | Track individually | Yes | Dome A: 2, Dome B: 4 | | 5 meditation mats | 5 | Track quantities | No | - |