How to Set Up Restaurant Tables as Equipment in Cowlendar

This is an Ultra feature. You’ll need to upgrade from the free version of Cowlendar to access this functionality.

If your business manages restaurant table bookings, this setup is for you. Cowlendar makes it easy to configure individual tables so your guests can book based on real-time availability — whether you manage a cozy bistro with 5 tables or a large restaurant with dozens.

This configuration allows you to:

• Manage multiple tables with different seating capacities

• Assign specific tables to a reservation

• Track availability with precision during busy hours

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🧾 Why Use “Restaurant Reservation” Equipment?

This equipment type is perfect for:

• Sit-down restaurants

• Rooftop lounges

• Cafés with limited tables

• Reservation-only dining experiences

• Private dining rooms with unique seating arrangements

It ensures you never overbook, and your staff always knows which table is reserved for which guest.

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🛠️ How to Create Tables as Equipment

There are two ways to create Restaurant Reservation equipment in Cowlendar:

✅ Option A – From Inside the Service

1. Go to Shopify > Apps > Cowlendar.

2. Click on My Services.

3. Create a new service or edit an existing one.

4. Under the Availability tab, select Availability per Equipment.

5. A new section will appear to create equipment directly from the service.

6. Select Restaurant Reservation as the equipment type and proceed with the configuration (see next section).

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✅ Option B – From the Equipment Section

1. Go to Shopify > Apps > Cowlendar.

2. Click on Equipment in the left-hand menu.

3. Click + Add Equipment.

4. Choose the type: Restaurant Reservation.

Both methods lead to the same result. Choose the one that fits your workflow best.

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📋 Configuration Steps

Once you choose Restaurant Reservation as the equipment type, configure it with the following:

1. General Information

• Internal Name: Internal reference (e.g., “Main Dining Room Tables”).

• Customer Label: What your customers will see (e.g., “Indoor Table”, “Garden Table”).

• Description (optional): Notes about the table’s location or conditions (e.g., “Shaded patio, no smoking”).

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2. Quantity and Capacity

Specify how many tables of this type you have. If you enter more than 1, the following section appears:

🪑 Table ID & Capacity

For each table, set:

• Table ID: A unique code for each table (e.g., T1, T2, Terrace-A).

• Capacity: How many guests can sit at that table.

You can mix tables of different sizes (e.g., 2-person tables, 4-person tables, etc.) depending on your layout.

Example:

• Table ID: T1 | Capacity: 2

• Table ID: T2 | Capacity: 4

• Table ID: T3 | Capacity: 6

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🔗 Link the Equipment to Your Service

If you used Option B, don’t forget to link the created equipment to your service:

1. Go to My Services.

2. Edit your Restaurant Reservation service.

3. Under the Availability tab, select Availability per Equipment.

4. Add the tables (equipment) you created.

5. Save.

If you used Option A, the equipment is already linked.

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🖼️ Optional: Add a Custom Icon

During creation, you can:

• Pick an icon from our built-in library, or

• Upload your own icon (max size: 50KB) — perfect for branding or unique table visuals.

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✅ Summary

Feature	Description
Individual table tracking	Manage each table’s schedule and availability
Table ID & capacity	Prevent overbooking and match group size
Real-time availability	Customers only see what's available for their party size and time
Ultra Plan required	This feature is available in the Ultra plan
Two ways to create tables	From inside the service or from the Equipment section

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🆘 Need Help?

We’re here to help! If you need guidance setting up tables, capacities, or linking them to services, reach out anytime via the in-app chat.