# How to Properly Set Equipment Availability in Your Service

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This is a Ultra feature of Cowlendar. You must upgrade your plan if you are using the free version and wish to use this feature
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Cowlendar now supports **Availability per Equipment**, a powerful feature designed to help you manage reservations for physical resources more efficiently. Whether you rent gear, rooms, or vehicles, this setup gives you full control over when and how each item is booked.

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### 🧭 What is Equipment-Based Availability?

This feature is ideal for businesses that manage **physical items or spaces** that must be booked independently. Instead of using general availability, you can link your service directly to specific equipment with its own availability calendar.

#### ✅ Common use cases:

* 🚲 Bikes, ski gear, trailers
* 🏟️ Tennis courts, padel courts, golf courses
* 🍽️ Restaurant tables or private dining rooms
* 🛥️ Boats, rental homes, or cars
* 🛠️ Any custom equipment you define (e.g., sound systems, party spaces)

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### ⚙️ How to Configure Equipment-Based Availability

Follow these steps to enable equipment-based availability in your multiday service:

#### 🔢 Step-by-step setup:

1. **Go to your Shopify Admin Dashboard**
2. Click on **Apps** in the left sidebar.
3. Select **Cowlendar** from your list of installed apps.
4. Inside Cowlendar, go to **My Services**.

<figure><img src="https://1413666222-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FB7xH6fep0zIUsqsS8lgV%2Fuploads%2Fsp3oC29qOsGZ0Iyuu1Yg%2FUntitled%20design%20(18).png?alt=media&#x26;token=a0acf16f-e8f1-4b56-af0e-48bbd1feaca9" alt=""><figcaption></figcaption></figure>

5. Find the service you want to edit and click **Edit**.
6. Navigate to the **Availability** tab within the service editor.
7. Under **Availability Mode**, select **Availability per Equipment**.
8. A new section called **Equipments** will appear. Click **Add Equipment**.

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{% hint style="info" %}
You can select existing equipment or create new equipment from scratch directly here.
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### 🧱 Types of Equipment You Can Create

Cowlendar allows you to build **customized equipment profiles**, each with its own configuration, availability, and capacity. Below are the most common types:

#### 1. **Bikes / Ski Gear / Trailers**

Ideal for rental businesses. You can track inventory, control availability per item, and prevent double-booking.

{% content-ref url="how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-bikes-ski-gear-or-trailers-as-equipment-in-cowlendar" %}
[how-to-set-up-bikes-ski-gear-or-trailers-as-equipment-in-cowlendar](how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-bikes-ski-gear-or-trailers-as-equipment-in-cowlendar)
{% endcontent-ref %}

#### 2. **Sports Fields**

Set up courts or fields for tennis, squash, or golf. Each one can have custom rules, such as open days and booking limits.

{% content-ref url="how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-sports-fields-as-equipment-in-cowlendar" %}
[how-to-set-up-sports-fields-as-equipment-in-cowlendar](how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-sports-fields-as-equipment-in-cowlendar)
{% endcontent-ref %}

#### 3. **Restaurant Tables or Areas**

Manage bookings for specific tables or private rooms. Perfect for restaurants or venues offering individual dining spaces.

{% content-ref url="how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-restaurant-tables-as-equipment-in-cowlendar" %}
[how-to-set-up-restaurant-tables-as-equipment-in-cowlendar](how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-restaurant-tables-as-equipment-in-cowlendar)
{% endcontent-ref %}

#### 4. **Boats / Houses / Car Rentals**

Use equipment-based availability for large assets like homes, boats, or vehicles. Define unique rules and availability for each one.

{% content-ref url="how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-boats-houses-or-cars-as-equipment-in-cowlendar" %}
[how-to-set-up-boats-houses-or-cars-as-equipment-in-cowlendar](how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-boats-houses-or-cars-as-equipment-in-cowlendar)
{% endcontent-ref %}

#### 5. **Custom Equipment**

Need something different? Create equipment that fits your unique business model—event tents, tools, sound gear, and more.

{% content-ref url="how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-custom-equipment-template-in-cowlendar" %}
[how-to-set-up-custom-equipment-template-in-cowlendar](how-to-properly-set-equipment-availability-in-your-service/how-to-set-up-custom-equipment-template-in-cowlendar)
{% endcontent-ref %}

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Every piece of equipment has a dedicated settings page where you can manage its **capacity, rules, and calendar**.
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### ✅ Finalizing Your Service Setup

Once you’ve selected the **equipment availability mode** and added the necessary equipment, complete your setup as follows:

#### 🔢 Steps to finish configuration:

1. **Adjust Equipment Availability Rules**\
   Set the working days and booking windows for each equipment item.
2. **Enable Additional Booking Rules** in **Multiday boking services**_(optional)_
   * **Skippable dates**: Block certain days from being used (e.g., no bookings on Sundays).
   * **Min/Max days**: Limit how many days customers can book in one go.
   * **Discounts**: Offer tiered discounts for longer bookings (e.g., 10% off after 3 days).

{% content-ref url="how-to-configure-multiday-booking-services" %}
[how-to-configure-multiday-booking-services](how-to-configure-multiday-booking-services)
{% endcontent-ref %}

1. **Save Your Changes**\
   Don’t forget to click **Save** to apply all your customizations.

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You can always return and update your equipment settings at any time — perfect for seasonal changes or promotions.
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***

### 🙌 Final Note

Using **equipment-based availability** gives you precise control over how your services are scheduled. It eliminates double bookings, improves resource management, and helps you deliver a smoother booking experience for your customers.

If you need help configuring equipment or completing your setup, reach out to us via the **in-app chat**. Our team is always happy to assist you — every step of the way!
