How to Properly Set Equipment Availability in Your Service

This is a Elite feature of Cowlendar. You must upgrade your plan if you are using the free version and wish to use this feature

Cowlendar now supports Availability per Equipment, a powerful feature designed to help you manage reservations for physical resources more efficiently. Whether you rent gear, rooms, or vehicles, this setup gives you full control over when and how each item is booked.

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🧭 What is Equipment-Based Availability?

This feature is ideal for businesses that manage physical items or spaces that must be booked independently. Instead of using general availability, you can link your service directly to specific equipment with its own availability calendar.

✅ Common use cases:

• 🚲 Bikes, ski gear, trailers

• 🏟️ Tennis courts, padel courts, golf courses

• 🍽️ Restaurant tables or private dining rooms

• 🛥️ Boats, rental homes, or cars

• 🛠️ Any custom equipment you define (e.g., sound systems, party spaces)

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⚙️ How to Configure Equipment-Based Availability

Follow these steps to enable equipment-based availability in your multiday service:

🔢 Step-by-step setup:

1. Go to your Shopify Admin Dashboard

2. Click on Apps in the left sidebar.

3. Select Cowlendar from your list of installed apps.

4. Inside Cowlendar, go to My Services.

1. Find the service you want to edit and click Edit.

2. Navigate to the Availability tab within the service editor.

3. Under Availability Mode, select Availability per Equipment.

4. A new section called Equipments will appear. Click Add Equipment.

You can select existing equipment or create new equipment from scratch directly here.

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🧱 Types of Equipment You Can Create

Cowlendar allows you to build customized equipment profiles, each with its own configuration, availability, and capacity. Below are the most common types:

1. Bikes / Ski Gear / Trailers

Ideal for rental businesses. You can track inventory, control availability per item, and prevent double-booking.

🚲How to Set Up Bikes, Ski Gear, or Trailers as Equipment in Cowlendar

2. Sports Fields

Set up courts or fields for tennis, squash, or golf. Each one can have custom rules, such as open days and booking limits.

🎾How to Set Up Sports Fields as Equipment in Cowlendar

3. Restaurant Tables or Areas

Manage bookings for specific tables or private rooms. Perfect for restaurants or venues offering individual dining spaces.

How to Set Up Restaurant Tables as Equipment in Cowlendar

4. Boats / Houses / Car Rentals

Use equipment-based availability for large assets like homes, boats, or vehicles. Define unique rules and availability for each one.

🛥️How to Set Up Boats, Houses, or Cars as Equipment in Cowlendar

5. Custom Equipment

Need something different? Create equipment that fits your unique business model—event tents, tools, sound gear, and more.

🏬How to Set up Custom Equipment Template in Cowlendar

Every piece of equipment has a dedicated settings page where you can manage its capacity, rules, and calendar.

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✅ Finalizing Your Service Setup

Once you’ve selected the equipment availability mode and added the necessary equipment, complete your setup as follows:

🔢 Steps to finish configuration:

1. Adjust Equipment Availability Rules Set the working days and booking windows for each equipment item.

2. Enable Additional Booking Rules in Multiday boking services(optional)

   • Skippable dates: Block certain days from being used (e.g., no bookings on Sundays).

   • Min/Max days: Limit how many days customers can book in one go.

   • Discounts: Offer tiered discounts for longer bookings (e.g., 10% off after 3 days).

🏨How to Configure Multiday Booking Services

1. Save Your Changes Don’t forget to click Save to apply all your customizations.

You can always return and update your equipment settings at any time — perfect for seasonal changes or promotions.

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🙌 Final Note

Using equipment-based availability gives you precise control over how your services are scheduled. It eliminates double bookings, improves resource management, and helps you deliver a smoother booking experience for your customers.

If you need help configuring equipment or completing your setup, reach out to us via the in-app chat. Our team is always happy to assist you — every step of the way!