# How to Set up Custom Equipment Template in Cowlendar

**Ultra Flexible – For unique setups and group-based usage**

Are you offering something that's not a simple car, bike, or room — but something more custom, like a **hot tub**, **picnic spot**, **private cabin**, or **yoga dome**?

Then this template is for you.\
The **Custom Equipment Template** lets you define **your own type of equipment**, configure how it's tracked, give it unique identifiers, and even specify if it's used by **individuals or groups** (like a table, canoe, or spa).

This is the most powerful template in Cowlendar and offers **full freedom** to match your real-world setup.

***

### 🚀 How to Create This Equipment

There are two ways to create a Custom Equipment Template. Both are equally valid, and you can choose the one that fits your workflow.

***

#### 🅰️ Option A – From within a Service

Create the equipment directly while setting up your service:

1. Go to **My Services**.
2. Click **Edit** on the service where you want to add this equipment.
3. Go to the **Availability** tab.
4. Scroll to the section **“Is this service based on equipment availability?”** and click **Yes**.
5. Click **“Add new equipment”**.
6. Select **Custom Template** as your equipment type.
7. Proceed with the configuration (see below).

✅ Recommended if you’re building the setup from scratch.

***

#### 🅱️ Option B – From the Equipment Panel

Create the equipment first, and connect it to services later:

1. On the Cowlendar sidebar, click **Equipment**.
2. Click **“New Equipment”**.
3. Select **Custom Template**.
4. Fill out the information and save.

✅ Recommended if you want to reuse the same equipment in multiple services later.

***

### 📝 Step 1 – General Information

This section helps you define the **identity** of your equipment:

<figure><img src="/files/TADrQtfq6spUbg7N6aJh" alt="" width="563"><figcaption></figcaption></figure>

* **Internal Name**\
  What *you* see on your dashboard. Example: “Premium Dome 01”\
  \&#xNAN;*(Your customers won’t see this.)*
* **Customer Label**\
  What *your customers* will see when booking. Example: “Private Dome”
* **Description**\
  Optional, but useful if you want to explain what this equipment offers.
* **Icon**\
  Choose an icon from our library or upload your own.\
  🎨 *Custom icons must be under 50KB.*

ℹ️ *Tip: A clear, short label improves trust and helps the user pick quickly when booking.*

***

### ⚙️ Step 2 – Quantity and Capacity

This section lets you define **how many** units of this equipment you have, and **how they are tracked**.

***

#### 🔢 Quantity

Specify the total number of equipment units available.\
Example: If you have 4 domes or 3 picnic tables, set the quantity accordingly.

***

#### 🛠️ Choose a Tracking Method

You can choose between two tracking modes, depending on whether your equipment items are identical or unique.

***

**🅾️ Track Quantities (Collectively)**

> “I have 5 identical picnic tables and I don’t care which one gets booked.”

Use this if:

* All your equipment items are the same
* You don’t care which one gets assigned
* Example: picnic spots, generic yoga mats

With this mode, customers don’t select a specific ID — the system just checks if there’s one available.

***

**✅ Track Individually (With Unique Identifiers)**

> “Each dome has a name, and I need to know exactly which one was booked.”

Use this if:

* Each equipment has a unique identity (like a cabin number or license plate)
* You need to track exactly who used what

You'll be able to assign each unit:

* A **custom ID** (like “DOME\_01”)
* A **custom capacity** (see next section)

ℹ️ Use this option if you’re renting things like:

* Event cabins
* Standalone saunas
* Premium spots with different features

***

#### 👥 Is the equipment used by group?

Toggle this ON if your equipment is shared by **a group of people**, like:

* A picnic table (4 people can use it)
* A hot tub (2–6 people)
* A private lounge (for small events)

Once you activate it, a new field appears:

***

**➕ Capacity per unit**

> “How many people max can use this one unit at the same time?”

* Set this based on **real-world usage**.
* Example: You have 3 picnic tables, each for 6 people\
  → Set quantity = 3 and capacity = 6

This ensures that **even if only one person books**, you don’t overbook beyond the physical limit of the item.

***

#### 🔧 Unit Configuration (only if you use Track Individually)

If you’re tracking each item separately, you’ll now need to configure each unit:

* **ID** – Give each unit a name or code (e.g., “TENT\_A1”, “SPA\_02”)
* **Capacity** – Set how many people this specific unit can hold

> 💡 This is especially useful if some units have different capacities.

***

### 📎 Pro Tips

* You can **mix and match logic**:\
  → Track individually *and* use group capacity per unit.
* You can edit this equipment later, even if it's already assigned to a service.
* If you're managing a restaurant, campsite, or wellness space — this is your go-to template.

***

### 🔗 Link to a Service

Once created, this equipment can be assigned to any service that supports equipment-based availability.\
Just go to the **Availability** tab of that service and select it from the dropdown.

***

### ✅ Example Setups

| Scenario                                | Quantity | Tracking           | Group | Capacity             |
| --------------------------------------- | -------- | ------------------ | ----- | -------------------- |
| 3 picnic tables                         | 3        | Track individually | Yes   | 6                    |
| 4 hot tubs                              | 4        | Track quantities   | Yes   | 2                    |
| 2 private domes with different features | 2        | Track individually | Yes   | Dome A: 2, Dome B: 4 |
| 5 meditation mats                       | 5        | Track quantities   | No    | -                    |


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