🎾How to Set Up Sports Fields as Equipment in Cowlendar

This is an Ultra feature. If you're currently using the free version of Cowlendar, you'll need to upgrade your plan to access this functionality.

Whether you’re renting tennis courts, squash rooms, padel fields, or golf driving ranges, Cowlendar’s Sports Field Rental equipment type is designed to help you manage bookings per field with complete flexibility.

This feature is perfect for businesses that rent physical spaces for individual or group sessions and need to manage availability per court or field.

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🎯 Why Use Sports Field Rental as Equipment?

This type of configuration is ideal when you want:

• Each sports field to have its own independent booking schedule.

• Control and visibility over who’s using what field and when.

• A simple, client-friendly booking experience where customers can choose a specific court or field.

Great for:

• 🏸 Tennis and padel courts

• ⛳ Golf practice ranges

• 🏓 Squash rooms

• 🏐 Indoor volleyball fields

• 🥅 Small-sided football turf spaces

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🛠️ How to Add a Sports Field as Equipment

You can add Sports Field equipment from:

✅ Option A – From Inside the Service

1. Go to Shopify > Apps > Cowlendar.

2. Click on My Services.

3. Create a new service or edit an existing one.

4. Under the Availability tab, select Availability per Equipment.

5. A new section will appear to create equipment directly from the service.

6. Select Restaurant Reservation as the equipment type and proceed with the configuration (see next section).

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✅ Option B – From the Equipment Section

1. Go to Shopify > Apps > Cowlendar.

2. Click on Equipment in the left-hand menu.

3. Click + Add Equipment.

4. Choose the type: Restaurant Reservation.

Both methods lead to the same result. Choose the one that fits your workflow best.

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🧾 Equipment Configuration Options

When creating a Sports Field Rental, you’ll only need to complete the General Info section:

General Information

• Internal Name: Used for internal tracking. E.g., “Tennis Court 1”.

• Customer Label: Displayed to the customer when selecting a court. E.g., “Clay Court A” or “Golf Range #2”.

• Description (optional): Add additional information like surface type, location (indoor/outdoor), or amenities.

🎾 Example: “Padel Court B – Covered | Synthetic Turf | Includes lighting until 9 PM”

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⚠️ Important: One Equipment per Field

If you manage multiple fields, do not try to use a single equipment entry with multiple units. This equipment type does not include quantity and capacity settings.

Instead:

• Create a separate entry for each sports field.

• Each field will then have its own availability and booking calendar.

• Example: For 4 tennis courts, create:

  • “Tennis Court 1”

  • “Tennis Court 2”

  • “Tennis Court 3”

  • “Tennis Court 4”

This method guarantees full control and avoids overlapping reservations.

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🔗 Link the Equipment to a Service

Once you’ve created all your sports fields:

1. Go to My Services.

2. Edit or create your sports rental service (e.g., “Book a Tennis Court”).

3. In the Availability tab, select Availability per Equipment.

4. Choose which fields should be linked to this service.

5. Save your changes.

✅ Each field will be bookable based on its own real-time availability.

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🆘 Need Assistance?

Need help organizing your multiple courts or linking them to services? We’re always just a message away. Reach out anytime via our in-app chat, and we’ll help you configure the perfect setup for your sports business!